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Rota/Calendar - Overriding specific public holiday or custom day dates

This guide has been created for system administrators.

Specific role permissions may be required, including: Users.


Public holidays and custom days (e.g. Christmas Shutdown) are assigned to groups of dates, which are applied to users' calendars. Each individual date will then appear on the calendar, marked in it's associated colour.

This guide provides the steps required to override a date that has been applied to a user's calendar as part of a public holiday or custom day group so that it can be reclaimed as a working period or non working day.

Step by step guide:

  • Navigate to Admin tools > Users.
  • Search for the user you would like to affect and click the edit button to the right.
  • In the user detail screen, select the Rota tab.
  • In the calendar, click on the day you would like to override.
  • Click the Override Custom Day (X) button to the right of the timeline bar.
  • If the timeline is now grey and you wish to add a working period, click the 'Add' button and enter the start, end and duration.
  • Click the Save all changes button at the foot of the page.
  • Click Yes when presented with the Update Future Absences message box if you wish to re-apply absences in line with changes that have been made to the calendar. 

Please note: Removal of individual public holiday or custom day dates where entitlement has been deducted will result in the entitlement being returned to the user.

If you would like to enlarge the video, please click on it to expand. 

Related Guides:

Rota/Calendar - Assigning custom days to a Users rota | Rota/Calendar - Applying public holidays to a Users rota

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