Who this is for: System administrators. Requires 'Absence Setup' role.
Overview:
This guide explains how to permanently remove an unused absence type from your system (e.g., deleting an obsolete "COVID Isolation" category).
How Absence Type Deletion Works:
When an absence type is no longer needed (e.g., discontinued leave types), you can delete it to simplify your system. Note: This is only possible if no records exist for that absence type - both in the System (Records > Absence records) and the Recycle bin.
How to Delete an Absence Type:
- Go to Admin Tools > Admin Panel > Global > Absence Types
- Locate the absence type (browse or search)
- Click the Delete (right side)
- Click Delete in the confirmation pop-up
Additional Information:
- Key terms:
- Absence Type: Category for leave/sickness (e.g., "Holiday")
- Absence Record: Individual instance (prevents deletion if exists)
- Prerequisites: 'Absence Setup' administrator rights
- Best practices:
- Check reports for historical records first
- Consider disabling instead of deleting
- Critical: Deletion is permanent and irreversible
- Pro tip: Use search to check for existing records
Implementation Notes:
- Deleted types immediately disappear from all interfaces
- Document deletions for audit purposes
- Review and update affected templates
- Alternative: Edit the type name/description instead