Aimed at: System administrators managing data visibility and privacy settings.
Overview
This guide explains how to configure view permissions for absence types at the Template level, controlling what users can see about their own absences, their team's absences, and company-wide absences in calendars and records.
How View Permissions Work
These settings determine visibility across three categories:
- My Items: What users see about their own absences
- Reportees: What managers see about their team's absences
- Others: What users see about company-wide absences
Permissions control granular details like calendar visibility, absence type names, and comments.
How to Configure View Permissions
- Navigate to Admin Tools > Admin Panel
- Go to Templates > User Templates
- Locate the Template to update and click the blue Edit button
- Select the Absence Types tab
- Find the Absence Type (use search filter if needed) and click its blue Edit button
- Scroll to the Permissions section at the bottom
- Configure these categories:
- My Items (user's own absences):
Can view in record lists, view calendar details, etc. - Reportees (team's absences):
Visibility settings for direct reports - Others (company-wide absences):
General visibility permissions
- My Items (user's own absences):
- Toggle permissions as needed (e.g., enable "Can view details in calendar")
- Click the Blue Save template button at the top of the page.
Additional Information
- Key Terminology:
- Reportees: Employees directly reporting to a manager
- Inherited: Values default to higher-level settings unless overridden
- Permissions Required:
- User Templates permission
- Best Practices:
- Restrict "Others" visibility for sensitive absences (e.g., mental health leave)
- Enable "Can view pending in calendar" for managers to see unapproved requests
- Critical Reminder:
These settings combine with individual role permissions - both must allow visibility - Tip: Use the search function to quickly find "View Permissions" settings